January 12, 2017 BestCompaniesAZ

How To Write An Interview Thank You Email

So, you’ve rocked the interview and now it’s time to unwind. But first, it is crucial that you send off a thank-you email to your interviewer(s) and express your gratitude for the opportunity. This seemingly simple action can set you apart from other candidates vying for the role.

We have designed a comprehensive, step-by-step guide to help you know how to write an interview thank you email.

How To Write An Interview Thank You Email

Be formal.

When addressing the email, use the proper “Mr.,” “Mrs.” and “Ms.” when addressing your interviewers, particularly if this was the first time you had met. Although it may seem archaic, it expresses a gesture of politeness and formality that many have forgotten.

For the more traditional employers, compose a handwritten thank you letter. Sending it through snail mail adds an extra personal touch that gives you “bonus points” against other candidates.

Keep it to the point.

There is no need to type up a five-paragraph essay when writing an interview thank you email. Just a few sentences can effectively get your gratitude across. Take a look at the following example for inspiration:

Dear Mr. Smith,

Thank you so much for taking the time to interview me today. I truly appreciated the opportunity and am thrilled at the prospect of being considered for the Sales Associate role with [company name]. It sounds like an excellent fit for my qualifications and my passion for the work. It was a pleasure meeting you and seeing the office, and I look forward to hearing from you.

Thank you again for your time and consideration of my application.


Emma Johnson



When it comes to how to write an interview thank you email, keep the email subject line simple. Even something as short as “Interview Follow-Up” would suffice.

Be timely.

The moment you get home after your interview, write and send the email. If you wait until the following day, for instance, your interviewer may have already spoken with several other candidates. Once you send off your interview thank you email, you might just knock your potential employer’s socks off and land the job.

Personalize it.

Don’t forget to include your contact information at the bottom of the interview thank you email. You may already have a default email signature set up, but you may consider also including your current role in the signoff. If you have a link to your personal site, portfolio or LinkedIn profile, be sure to insert it under the rest of your contact information.

If you interviewed for a creative position, you might mention a topic of discussion you and your interviewer had. Was there something that stood out that you enjoyed covering in the meeting? Make it personal to show you listened and cared about the conversation.

The nicety of sending out an interview thank you email will not be going out of style anytime soon — so take it seriously, write out a thoughtful message, and know that employers will notice the effort.

Best of luck on the job hunt!

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